Amazon Invoice Requirements 2025 | Avoid Inauthentic Suspensions

Amazon Invoice Requirements 2025: The Ultimate Guide to Avoid Inauthentic Suspensions

Updated: February 1, 2025 | By AMZ Sellers Attorney®

Understanding Amazon’s 2025 Invoice Policy Changes

Amazon has **tightened its invoice verification process** in 2025 to combat counterfeit and inauthentic products. Sellers must now adhere to **stricter documentation standards** to maintain compliance.

Key Updates in 2025:

• Invoices must be **direct from the manufacturer or authorized distributor**.
• Handwritten or altered invoices will be **automatically rejected**.
• Amazon requires invoices to be **within the last 365 days** of the request.
• Invoices must include the **supplier’s business name, address, and contact details**.
• Product quantities and descriptions must **match Amazon’s catalog listings**.

Why Do Sellers Face Inauthentic Suspensions?

Amazon frequently suspends accounts for **suspected inauthentic inventory**, even when sellers believe they are compliant. Here are the most common reasons:

• Invoices are **missing supplier details** or look fraudulent.
• Amazon suspects **dropshipping policy violations**.
• Supplier is **not recognized** as an authorized distributor.
• Invoice **does not match order history** in Amazon Seller Central.
• Seller has **multiple past complaints** about authenticity issues.

□ If your account has been flagged for inauthentic products, act fastto submit a compliant appeal.

How to Ensure Your Invoices Meet Amazon’s Standards

To **protect your account from suspension**, follow these best practices:

✔️ Source from Verified Suppliers

Amazon cross-checks invoices with supplier databases. Ensure your suppliers are **registered businesses** with **publicly listed addresses**.

✔️ Keep Digital Copies of All Invoices

Store **scanned copies** of every invoice in PDF format. Keep them for at least **two years** to comply with audits.

✔️ Match Product Details Accurately

The **SKU, brand name, and product description** must exactly match Amazon’s listing.

✔️ Avoid Altering Invoices

Never edit invoice details—Amazon can detect modifications, leading to **permanent account bans**.

How to Appeal an Amazon Suspension for Inauthentic Products

If your account has been suspended for inauthentic complaints, you need a **strong Plan of Action (POA)**. Follow these steps:

1. □ **Identify the root cause** – Was it a supplier issue? A listing mismatch?
2. □ **Gather compliant invoices** – Ensure all required details are included.
3. □ **Draft a professional appeal letter** – Outline the issue, corrective actions, and long-term solutions.
4. □ **Submit via Amazon Seller Central** – Use the "Appeal" button in **Performance Notifications**.

□ **Need expert help?** Our legal team at AMZ Sellers Attorney® has successfully reinstated thousands of seller accounts.

□ Get a FREE Consultation Now

□ Stay Compliant & Protect Your Amazon Business

Amazon’s invoice requirements are stricter than ever. Protect your account by following these guidelines and working with **trusted legal experts**.

□ Schedule Your Free Consultation Now

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